Frequently Asked Questions:

An introduction to headcount365

General Overview

  • headcount365 is a headcount management platform that unifies your ATS, HRIS, and FP&A systems into a single source of truth. It gives Finance, Recruiting, and HR teams real-time, accurate headcount data—so planning, approvals, and reporting all run from the same numbers.

  • Headcount is the largest line item at most companies, yet it's usually managed across disconnected spreadsheets and systems that never agree. headcount365 eliminates that misalignment by connecting your systems natively, automating reconciliation, and keeping every stakeholder working from current data.

Use Cases and Benefits

  • Finance teams (CFOs and FP&A), Recruiting and Talent leaders, People/HR teams, and hiring managers. It's built so each team can self-serve the data and workflows they need without waiting on another department—or on us.

  • Because headcount is the biggest line item, and most teams can't see it in real time. headcount365 gives FP&A a live, reconciled view of workforce cost — so you can forecast, track variance against budget, and make changes yourself, all with a full audit trail.

  • Our comprehensive two-way ATS sync means requisitions and recruiting activity stay accurate everywhere, automatically. Recruiting's work is reflected in Finance's numbers in real time, without manual updates or reconciliation.

  • Granular, specific permissions let you control access at the field level, so sensitive employee and compensation data is visible only to the people who should see it. HR can collaborate with Finance and Recruiting without exposing data they shouldn't.

    • A single source of truth — unify ATS, HRIS, and FP&A data so every team trusts the same numbers.

    • Self-serve control — bulk updates, reorgs, and changes are done by your team, on your schedule, without filing a request.

    • Native, real-time integrations — direct connections rather than third-party middleware, for more reliable and complete data.

    • Specific, field-level permissions — protect sensitive headcount and compensation data with precise access controls.

    • AI on your terms — port unified headcount data into your own corporate LLM instead of being locked into a single in-app assistant.

Product Details

  • Yes. headcount365 connects with over 100 HRIS, ATS, and FP&A tools, and our integrations are native rather than routed through a third-party aggregator. That means deeper, more reliable connections—including the most comprehensive two-way ATS sync of any headcount platform.

  • Many tools connect through a third-party layer, which can limit how much data flows and how reliably it syncs. headcount365 builds integrations natively, giving you fuller field coverage, real-time updates, and a true two-way sync with your ATS.

  • Yes. Bulk updates and org restructuring are fully self-serve in headcount365. You don't have to submit a request and wait on a vendor team to make changes for you—your team stays in control and moves at its own pace

  • Yes, and on your terms. Rather than locking you into a single proprietary assistant, headcount365 lets you port unified, permissioned headcount data into your own corporate LLM—Claude, ChatGPT, or Gemini—so you can power your own dashboards, reports, and analysis with data you can trust.

  • Yes. headcount365 was built to eliminate the disconnected, error-prone spreadsheets used to stitch systems together, replacing them with a real-time source of truth, automated reconciliation, and field-level access controls.

  • By keeping data unified and current across every system, headcount365 lets teams build accurate plans, track variance against budget, and produce customizable dashboards and reports without manual data wrangling.

Company Fit

  • headcount365 is built for growing and mid-to-large companies where headcount is the biggest cost and the most strategic lever. We serve public companies like Cargurus, Stepstone, and private organizations like Cowboy Space or Posit who manage frequent hiring changes, complex org structures, and cross-functional planning across Finance, HR, and Recruiting.

  • If your headcount data already agrees across every system, your bulk changes take minutes, and Finance can forecast workforce cost in real time, you may not need us. If any of that sounds harder than it should be, it's worth a conversation.

  • headcount365 is perfect for companies that:

    • Have complex org structures across multiple departments or geographies

    • Rely on cross-functional collaboration between Finance, HR, Talent, and business leaders

    • Use systems like Greenhouse, Workday, or Pigment and struggle with disparate headcount sources of truth

    • Are outgrowing spreadsheets, emails, and other tools for headcount management and planning

Where does headcount365 fit into my tech stack?

  • The core differences come down to ownership and control: Integrations are native rather than middleware-based; bulk updates and reorgs are self-serve; permissions are specific and field-level; and your data can flow into your own corporate LLM instead of staying locked in one app.

  • Systems like Workday and Oracle are systems of record—excellent digital filing cabinets. headcount365 is a system of action: it pulls data out of those systems in real time, lets your teams plan and make decisions on it, then automates reconciliation back into your systems of record so nothing falls out of sync.

  • Both. It sits at the intersection of Finance, HR, and Recruiting, connecting FP&A, HRIS, and ATS systems into one source of truth without replacing any of them.