How Posit implemented headcount365 in weeks with guided implementation

Posit PBC is a public-benefit software company that builds and stewards widely used open-source tools for data science, including RStudio, tidyverse, Shiny, and Quarto. Its mission is to make high-quality data science accessible and reproducible, while offering commercial products that help teams scale analytics in R and Python. Revenue from professional offerings is reinvested to support its open-source ecosystem and public-benefit commitment.

“Headcount365’s Full-Service Implementation felt like adding a senior operator to our team. Implementation managers have a background in Recruiting Operations, HR Operations, and FP&A, giving us consultative guidance that improved not just our headcount system, but our overall process architecture. It was a super fast and easy implementation because HC365 drove the work and let us stay focused on daily priorities.”

Saudia Ganie - Posit PBC
SENIOR MANAGER, RECRUITING

headcount365’s implementation team does the heavy lifting, increasing speed to value while improving the internal processes built within the tool.

Challenges

Posit PBC needed Headcount365 configured and implemented quickly without disrupting ongoing operations. They also required advisory and process enhancement that went beyond software deployment — a partner who understood how their team worked and could embed improvements directly into the operating model.

Solution

Posit PBC used Headcount365’s full-service implementation, leveraging advisors across Talent Acquisition, FP&A, and engineering to automate onboarding, embed process improvements, and ensure the platform delivered immediate operational value.

Impact & Results

Headcount365 launched in just 30 days after contract signed

  • 60 mins a week needed from Posit

  • 4 weeks from contract signed to go-live

  • Enhanced utilization & functionality from outgoing tools

Table of Contents

    Why Posit PBC implemented headcount365

    Posit was operating with fragmented systems and manual processes. Teams were repeatedly inputting data across platforms and reconciling discrepancies between systems. Headcount requests lacked real-time visibility, making it difficult to track approvals or understand status at any given moment.

    Reporting accuracy depended on manual alignment between HR, Recruiting, and Finance. The process consumed operational bandwidth and limited strategic focus.

    The organization required a system that could be deployed company-wide without burdening internal teams with heavy configuration work.

    Streamlining the headcount365 implementation into just 4 weeks

    Posit selected headcount365’s Full-Service Implementation to minimize disruption and accelerate time to value.

    The implementation followed a structured four-week plan:

    • Week 1: Kickoff and preparation.

    • Week 2: System configuration driven by headcount365.

    • Week 3: User acceptance testing.

    • Week 4: Stakeholder training and go-live readiness.

    HC365 led configuration, project management, and implementation meetings. Posit focused only on decision points aligned to existing processes. Saudia invested approximately 1–2 hours per week during the four-week rollout.

    The HC365 CSM’s Recruiting Operations, HR Operations, and FP&A background provided consultative guidance beyond system setup. Recommendations extended to Greenhouse configuration, approval workflows, and cross-functional architecture to ensure a fully integrated ecosystem across HR, Recruiting, and Finance.

    The project plan was detailed and structured. Communications were direct and transparent. Issues were identified and resolved early. The system launched on schedule with confidence.

    Quantifiable results from implementing headcount365

    The professional services engagement delivered structural and operational change:

    • Rapid Deployment: Kickoff to go-live in four weeks with minimal internal time investment.

    • Reduced Manual Work: Eliminated repetitive cross-system data entry and reconciliation meetings.

    • Workflow Transparency: Real-time visibility into request and approval stages across the hiring plan.

    • Integrated Ecosystem: Aligned system architecture across HR, Recruiting, and FP&A.

    • Improved Reporting: Clean, consistent data supporting accurate headcount tracking and planning.

    HC365 assumed the operational burden of implementation, allowing Posit to maintain daily operations without disruption.

    How headcount365’s customer experience helped

    Saudia Ganie emphasized the consultative value of the engagement. HC365’s CSM provided structured recommendations rooted in operational experience across Recruiting, HR, and Finance. The result was not only a configured platform but an optimized process framework.

    Implementation required minimal weekly time commitment. The system launched quickly, functioned as designed, and began delivering value immediately

    Future plans for headcount365 and Posit PBC

    Posit plans to extend headcount365 to all hiring managers, establishing a seamless request and approval process with full visibility into every stage of the hiring plan. The integrated foundation supports scalable governance and disciplined headcount management across the organization.